Invoice by text · demo
your techs invoice by text
The tech texts. We draft the invoice from your price list. The office taps yes. The customer pays.
VA
Valley Air (example) office line
Today 2:14 PM
invoice Johnson, swapped the gas valve on the water heater, 1.5 hrs
Got it. Job WO-23817, Johnson, 412 Oak St. From your price list: gas valve $185.00, labor 1.5 hrs $225.00, trip charge $70.00, tax $14.34. Total $494.34. Photo added to the job. Sent to Dana in the office.
Dana approved it. Mrs. Johnson has the invoice.
2:31 PM
Johnson paid $494.34 by card. Recorded in your accounting system. Job closed.
Valley Air Heating & Cooling, Inc. (example)
1200 Market St, Ventura, CA 93003
(805) 555-0142 · CA Lic. #000000 (example)
(805) 555-0142 · CA Lic. #000000 (example)
Invoice #1047
- Date
- Oct 6, 2026
- Terms
- Due on receipt
- Due
- Oct 6, 2026
- Work order
- WO-23817
Bill to
Linda JohnsonPO Box 881, Ventura, CA 93002
Service address
412 Oak St, Ventura, CA 93003Tech: Mike R.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Water heater gas valve (part) WH-210 · taxable | 1 ea | $185.00 | $185.00 |
| Labor LB-100 | 1.5 hr | $150.00 | $225.00 |
| Trip charge TR-100 | 1 ea | $70.00 | $70.00 |
| Subtotal | $480.00 | ||
| Sales tax 7.75% on parts (example rate) | $14.34 | ||
| Total due | $494.34 | ||
Pay $494.34 Card or bank (ACH) · pay.valleyair.example/1047
Photo of the new gas valve attached to job WO-23817. Warranty: parts 1 year, labor 90 days (example).
Your price list (sample HVAC price list, an example)
WH-110 Water heater flush$189.00
WH-210 Water heater gas valve (part)$185.00
LB-100 Labor, per hour$150.00
TR-100 Trip charge$70.00
FN-120 Furnace tune-up$149.00
Text to Dana, office Invoice #1047, Johnson, $494.34, from Mike. Reply YES to send. YES
Text to Linda Johnson Valley Air: your invoice #1047 for $494.34 is ready. Pay by card or bank: pay.valleyair.example/1047
Paid $494.34 · Visa ending 0119 · Oct 6, 2026, 2:31 PM · recorded in your accounting system
Drafted 2:14 Approved 2:15 Sent 2:15 Paid 2:31
job done to invoice sent: 1 minute most offices today: 3 to 5 days (example)
Example only. Made-up company, people and sample HVAC price list. Not a client. Tax rate is an example.